This was an email I got two weeks ago that I wanted to share because it’s a pretty good question and something I know I haven’t talked about on here. The school this coxswain attends as well as their coach’s name were mentioned in here so those have been [removed] for privacy.

I’m not sure if you remember me but my name is [removed] and I cox at [an Ivy League program]. I was fortunate enough to find a team to practice with this summer and a couple weeks ago, I went to a regatta with them. During my race, I made a recording that I want to send to my head coach to show that I have improved and that I really want to be on this team. That being said, the recording had some flaws that I felt were out of my control (cox box fell out of holder so I couldn’t get a rate last two minutes of the three minute race and we caught a crab and went into another team’s lane because only 3/4 were rowing so I was like “let me get out of their lane”).

In my email to [the head coach], I’m not sure how to approach this… I have a couple of different questions:

1- Should I send an email like, “Can you do me a favor and listen?” and see if he says yes first? Or should I just send the recording to him with my commentary?

2- Should I send my commentary at all? I know in one of your blog posts you said you like when people send commentary but part of me feels like some of the stuff I’m saying might come off as making excuses. For example, I said “One of the weak points was not calling out rate” but go on to explain why I didn’t do it. My intention in explaining these things is to make sure I get “new” feedback.

3- How long is too long for my own commentary? I have three paragraphs built into the email but I’m wondering if I should put it in a separate word document. Thoughts?

I know I’m probably overthinking it too much, and I’m wondering if, with all the problems, I should send the recording at all. I don’t think [the head coach] has ever seen/ heard me cox before so I feel like I need to give him some baseline to know where I’m at but at the same time I don’t want to make myself look bad.

If I were in a similar situation this is what I’d say:

“Hi [Coach]! I had the opportunity to race at [X regatta] a few weeks ago with [Y team] and was able to get a recording of myself coxing our [heat, semi, final, etc.]. I wanted to see if you could listen to it when you have some time available and possibly give me two or three pieces of feedback based on what you hear. I know I still have things to work on but I’d love to hear your thoughts so I can prioritize what I should focus on as we get closer to the start of the season. Thanks!”

That’s LIT.ER.ALLY all I’d say. I personally like when coxswains send their commentary simply because I find it interesting/insightful and because I judge them on it, mainly on whether or not they’re self-aware enough to know what they did well and what they need to work on before I or someone else points it out to them. Coaches though (who have never coxed and more importantly have a limited amount of time available) tend to get turned off by that because that’s just another long string of words that they have to read in addition to all the other shit they’ve gotta do. When emailing coaches always keep it short and sweet unless they specifically ask for something more. If he emails you back and says “here’s what I thought, what did YOU think…” then you can email him two or three of your critiques. Again though, keep it short and to the point. I wouldn’t say more than two sentences per critique – one saying what you did and the other saying how you’ll tweak that action to be more effective or what you’ll do instead.

As far as feeling like you’re making excuses, that’s something I struggle with ALL the time, not just within rowing but in general too. The things I say/do are almost always very deliberate so I have to tread lightly when explaining myself in order to not come off as defensive or like I’m making an excuse. I still haven’t figured out the perfect way to do this but my advice for this situation would be to just make note of all the things you feel you need to work on, why you did them the way you did, and what changes you could make in the future in order to have a better outcome. That isn’t something that needs to be shared necessarily either. If your coach does ask “why did you do this” though then you can say “my goal was to have X happen but looking back I don’t think I executed it properly so next time I’m going to try Y and see if that works better”. This shows self-awareness in your actions without being defensive of how things played out.