Since we haven’t had an assistant coach for the past 4.5 months I’ve been filling in to help with the heavyweight recruiting, which has meant fielding a lot of emails of varying quality from prospective rowers and coxswains. Most haven’t been too bad (although several have genuinely made me question the state of education in our country based on how awful the grammar, sentence structure, punctuation, and spelling was) but I got one last week that got me kind of excited to join the circle of coaches who have received emails like this. Initially I was like “really??” and definitely had the urge to roast the kid in my reply but I didn’t have the time or energy so instead I’m using them as a cautionary tale for the rest of you.
Personalize the email
You know our names because you looked up our emails. Instead of just saying “Dear Coach”, which is a dead giveaway that you’re just copy/pasting a form email, say “Dear Coach Durm” – it literally takes no extra amount of time to do that and it at least gives the impression that you’re putting a modicum of effort into this.
Also, I don’t know how many other women there are on the men’s side right now (I can’t possibly be the only one but I honestly don’t know) and frankly it doesn’t even matter but if you’re emailing a male and female coach in the same email (which is fine), don’t say “Dear Coach Alwin and Mrs. Durm”. Just … don’t. First of all, “Mrs. Durm”, l-o-freaking-l. Literally can’t even with that one. Second of all, we’re all coaches dude. There are way more qualified/#woke individuals than me that would have a field day unwrapping how sexist that comes off so if you want to avoid making a shitty, eye-roll inducing first impression on both the men and women who are recruiting you, just address everyone as “Coach [last name]”.
Don’t send form emails
If you are that lazy that you’re just copy/pasting the same email to a list of coaches, you better have a solid reply ready to go for when you send an email to a coach at School X that says “I’m interested in School Y“. Cool, good luck with that, bye. And when the coach at School X replies and says “just so you know, you sent this to the coaches at School X, not [other university that starts with the same first letter]”, don’t reply back and say “Sorry I was tired”. (There was another sentence or two after this but I’d honestly already stopped reading so I don’t remember what they said.) You already self-sorted yourself into the group of people who probably aren’t gonna get a reply but that just confirms it. If you’re not gonna take this process seriously I’m certainly not gonna push pause on the other 26 things I’m working on to email you back.
“Please get back to me if you are interested.”
Wording makes a difference. A big difference. “Looking forward to hearing from you!”, “Hope we can connect soon – thanks for your time!”, etc. are great ways to close an email. “Please get back to me if you’re interested” is not. First of all, this isn’t football. We’re not chasing you and the odds are pretty good that you’re not one of the handful of kids that literally everyone wants so we’re definitely not gonna chase you. The ball is 10000% in your court here so unless you’ve filled out the recruiting questionnaire online (and indicated that in your email), laid out all your stats (and not your hypothetical stats, your actual stats), said you’d like to set up a time to talk to learn more about the school/team, and just straight up given me a reason to be interested in you, you’re not gonna get a reply.
Second of all, this is another glaring indication that your strategy/approach to the recruiting process is throwing shit at a wall and seeing what sticks. Super vague emails with nothing specific about the university and a closing line asking us to contact you if we’re interested just screams “I copy and pasted this exact same email to 18 other coaches”. Unless you wanna join the ranks of kids who have become coaching office and/or rowing camp fodder, set aside an hour or two to craft some well-written emails to schools you’re actually interested in instead of firing off the first thing that comes to mind to every coach in the rowing-sphere.